Digitalisation of share certificates

At the beginning of 2019, the National Land Survey of Finland introduced the electronic residential and commercial property information system, also known as the electronic register of housing company shares. 

Printed share certificates and information on the share certificates will be digitalised and, at the same time, information on the shareholders and pledged shares is registered in the residential and commercial property information system. Printed share certificates will be voided once they are digitalised. 

Digitalise your share certificate within 10 years

Housing companies were required to digitalise their share registers by the end of 2023. For more information on the digitalisation of the share register of your housing company, contact your property manager.

Shareholders must digitalise their share certificates within 10 years of the date on which the housing company’s share register was digitalised, i.e. when the housing company was registered in the electronic residential and commercial property information system.

If your housing company was founded after 1 January 2019, your share certificate is digital and the ownership and pledging information have already been registered in the residential and commercial property information system. In this case, you don’t need to do anything.

It is easy to digitalise the share certificate when you sell your apartment

When the owner of an apartment changes, the ownership and pledging information must be registered in the electronic residential and commercial property information system within two months.

If you are likely to sell your apartment within 10 years of when your housing company’s share register was digitalised, the share certificate for your apartment can be digitalised in connection with the sale. The buyer will then pay the costs charged for digitalisation, unless otherwise agreed in connection with the sale.

How can I submit an order to Nordea to digitalise my share certificate?

If you have pledged your apartment as collateral for a loan, the printed share certificate will be in our custody. In this case we will digitalise your share certificate based on your order. 

The matter is not urgent, as you have 10 years to request the digitalisation of your share certificate from the date on which your housing company’s share register was digitalised. 

Remember to inform us whether you want to keep the void share certificate. Please contact us when you want to digitalise your share certificate.

If you hold the printed share certificate, i.e. it’s not in our custody, you’ll find instructions on how to digitalise your share certificate on the website of the National Land Survey of Finland.

See the instructions on the website of the National Land Survey of FinlandOpens new window

How much does the digitalisation of a share certificate cost?

To digitalise your share certificate you will need to pay costs charged by us and by the National Land Survey of Finland. These costs are related to the registration of the ownership and pledging information. 

If you hold the printed share certificate and will digitalise your share certificate yourself, you will only need to pay the costs charged by the National Land Survey of Finland. 

Costs charged for digitalisation of a share certificate

Examples of costs charged for digitalisation

If you digitalise a share certificate you hold, you only pay the costs charged by the National Land Survey of Finland, 69 euros. 

If you have pledged your share certificate to us as collateral for your loan and requested us to digitalise your share certificate, the costs are 352.02 euros for the share certificate plus 139.48 euros if you also own a parking space.

If you want to submit an order to us to digitalise a share certificate that is not pledged as collateral for a bank loan, the costs are 220.81 euros.

The above costs will be charged every time the holder of a digital share certificate changes in connection with a sale. The buyer will pay the costs, unless otherwise agreed.