Digitalisation of share certificates

The easiest way to register the ownership of shares in a housing company in the electronic Residential and Commercial Property Information System is to do it when you buy an apartment. If you take out a home loan and the apartment will serve as the collateral, we will handle the digitalisation process for you. As the buyer, you will pay the costs arising from the digitalisation unless otherwise agreed. 

If you currently own an apartment but are likely to sell it within 10 years of when your housing company’s share register was digitalised, you should wait with the digitalisation of the share certificate until you sell the apartment. If, on the other hand, you are not planning to sell your apartment, you will have 10 years to apply for the digitalisation after your housing company was registered in the Residential and Commercial Property Information System.

When the owner of an apartment changes without a bank being involved in the form of a loan – as a result of a sale or inheritance, for instance – the new owner must apply for the registration of ownership within two months of becoming the owner. 

The National Land Survey of Finland introduced the electronic Residential and Commercial Property Information System at the beginning of 2019. 

Housing companies were required to digitalise their share registers by the end of 2023. Shareholders must digitalise their share certificates within 10 years of the date on which the housing company’s share register was digitalised. For more information on the digitalisation of the share register of your housing company, contact your property manager.

If your housing company was founded after 1 January 2019, your share certificate is already registered in a digital form and the ownership and pledging information have already been registered in the Residential and Commercial Property Information System.

Whenever the owner of an apartment changes, the details of the new owner must be registered in the system. As a result, all owners will eventually be included in the electronic system.

Examples of costs charged for digitalisation

If you digitalise a share certificate you hold, you only pay the costs charged by the National Land Survey of Finland, 89 euros. 

If you have pledged your share certificate to us as collateral for your loan and requested us to digitalise your share certificate, the costs are 388.00 euros for the share certificate plus 168.00 euros if you also own a parking space.

If you want to submit an order to us to digitalise a share certificate that is not pledged as collateral for a bank loan, the costs are 244.00 euros.

The above costs will be charged every time the holder of a digital share certificate changes in connection with a sale. The buyer will pay the costs, unless otherwise agreed.